1. OUR APPROACH TO PRIVACY
2. WHO IS RESPONSIBLE FOR THE USE OF YOUR PERSONAL INFORMATION
WorkCo, Inc will be the controller of the personal information you provide to us when you use the Service. This means that we determine and are responsible for how this personal information is used.
3. PERSONAL INFORMATION WE COLLECT FROM YOU AND HOW WE USE IT
We collect personal information that you submit directly to us when you use the Service. This can include information you provide to us when you interact with our business teams, or when you correspond with us by phone, e-mail or otherwise in relation to the Service.
We will indicate to you where the provision of certain personal information is required in order for us to process your request, respond to your query or otherwise provide you with a functionality of the Service. If you choose not to provide such personal information, we may not be able to provide support or respond to your other requests.
When you use the Service, we will collect the following information:
Your contact details, such as your name and email address
Correspondence, comments and opinions
When you contact us directly, e.g. by email, phone, through our social media channels or when you complete an online form, we will record your comments and opinions. We use this information to address your questions, issues and concerns
Improve and Analyze Services
How we use that personal information
We use this information to communicate with you regarding the Service, including contacting you to promote the Service. The processing is necessary for your employer's legitimate interests, namely communicating with you with regard to the Service.
We use this information to develop new products and features available on the Service or otherwise improve the Service. The processing is necessary for our legitimate interests, namely communicating with users and responding to queries, complaints and concerns.
In accordance with local requirements, we will use this information to contact customers about special promotions, product release notices, and other information we think may be of interest to customers.
We may also collect other personal information with your consent, which may be revoked at any time, subject to applicable laws.
4. HOW LONG WILL WE STORE YOUR PERSONAL INFORMATION
Where we are responsible for your personal information (i.e., when we are the controller), we will generally store your personal information for no longer than necessary for the purposes set out in paragraph 3, in accordance with our legal obligations and legitimate business interests, and in any event no longer than 12 months after you stop using the Service.
We may, however, need to retain your personal information for longer if we are required to do so by law.
5. RECIPIENTS OF PERSONAL INFORMATION
In addition to the recipients listed in paragraph 3, we may also share your personal information with the following (as required in accordance with the uses set out in paragraph 3):
Service providers and advisors: we may share your personal information with third party vendors and other service providers that perform services for us or on our behalf, which may include providing professional services, such as legal and accounting services, processing payments, mailing, email or chat services, fraud prevention, or providing analytic services.
Purchasers and third parties in connection with a business transaction: your personal information may be disclosed to third parties in connection with a transaction, such as a merger, sale of assets or shares, reorganization, financing, change of control or acquisition of all or a portion of our business.
Law enforcement, regulators and other parties for legal reasons: we may share your personal information with third parties as required by law or if we reasonably believe that such action is necessary to (i) comply with the law and the reasonable requests of law enforcement; (ii) detect and investigate illegal activities and breaches of agreements, including our Terms of Service; and/or (iii) exercise or protect the rights, property, or personal safety of WorkCo, its users or others.
6.STORING AND TRANSFERRING YOUR PERSONAL INFORMATION
We implement appropriate technical and organizational measures designed to protect your personal information against accidental or unlawful destruction, loss, change or damage. However, as no protection measure is 100% secure and we cannot guarantee against unauthorized or illegal access, disclosure, modification, or loss of data.
International Transfers of your Personal Information. The personal information we collect may be transferred to and stored in countries outside of the jurisdiction you are in where we and our third-party service providers have operations. If you are located in the European Economic Area ("EEA"), your personal information may be processed outside of the EEA including in the United States.
In the instance of such a transfer, we ensure that:
the personal information is transferred to countries recognized as offering an equivalent level of protection; or
the transfer is made pursuant to appropriate safeguards, such as standard data protection clauses adopted by the European Commission.
7. YOUR RIGHTS IN RESPECT OF YOUR PERSONAL INFORMATION
In accordance with applicable privacy law, you have the following rights in respect of your personal information that we hold as a controller:
Right of access. You have the right to obtain:
confirmation of whether, and where, we are processing your personal information;
information about the categories of personal information we are processing, the purposes for which we process your personal information and information as to how we determine applicable retention periods;
information about the categories of recipients with whom we may share your personal information; and
a copy of the personal information we hold about you.
Right of portability. You have the right, in certain circumstances, to receive a copy of the personal information you have provided to us in a structured, commonly used, machine-readable format that supports re-use, or to request the transfer of your personal data to another person.
Right to rectification. You have the right to obtain rectification of any inaccurate or incomplete personal information we hold about you without undue delay.
Right to erasure. You have the right, in some circumstances, to require us to erase your personal information without undue delay if the continued processing of that personal information is not justified.
Right to restriction. You have the right, in some circumstances, to require us to limit the purposes for which we process your personal information if the continued processing of the personal information in this way is not justified, such as where the accuracy of the personal information is contested by you.
You also have the right to object to any processing based on our legitimate interests where there are grounds relating to your particular situation. There may be compelling reasons for continuing to process your personal information, and we will assess and inform you if that is the case. You can object to marketing activities for any reason.
Due to the confidential nature of data processing we may ask you to provide proof of identity when exercising the above rights. This can be done by providing a scanned copy of a valid identity document or a signed photocopy of a valid identity document.
We will seek to respond to any request relating to your rights within one month of receipt of such request.
Where, given the complexity of the claim or the number of requests received, the above deadline cannot be met, we will inform you of the extended deadline in which we will respond to your request. Such extension may not be more than two months from the date on which we notify you that an extension is required.
Where we do not follow up on your request, we will inform you within the one-month deadline of the grounds on which we have based our decision and of your right to refer a complaint to your national data protection authority.
8. LINKS TO THIRD PARTY SITES
The Service may, from time to time, contain links to and from third-party websites, including those of our partner networks, advertisers, partner merchants, news publications, and retailers. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.
9. OUR POLICY TOWARDS CHILDREN
Our Services are not directed at persons under 18 and we do not knowingly collect personal information from any persons under 18. If you become aware that your child has provided us with personal information, without your consent, then please contact us using the details below so that we can take steps to remove such information and terminate any account your child has created with us.
10. CHANGES TO THIS POLICY
11. NOTICE TO YOU
12. CONTACTING US
If we are unable to deal with any issues you raise with us, you also have the right to lodge a complaint with your national data protection authority. Further information about how to contact your local data protection authority is available at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.